Track every dollar.
From athletic funds to field trip fees, TrackYourFunds makes it easy to record and provide receipts for contributions to your school activity funds.
Stop chasing numbers around.
Log cash, checks, and online payments easily
Create receipts instantly for parents and teachers
Clear Deposit Reports of all collections
Utilize Deposit Counter for Deposit Ticket
Track collections across schools and programs
Record All Incoming Funds
Easily track money coming into each school—whether it’s cash from the school store, card payments from parents, or checks dropped off at the office. Everything is recorded in seconds.
Receipts made simple
Print or send receipts for any transaction. Every receipt is saved and easy to resend, should you ever need to. Upload collection logs, teacher receipts, and gate collection logs via document attachment to keep everything organized in one central location.
One organized system
Maintain oversight as money is collected through multiple avenues in your school buildings or at school events.
How it Works
1. Create a collection with the appropriate fund or program
2. Generate a receipt for documentation
3. Deposit your collections and instantly update your books
4. Create Deposit Ticket if desired
2. Generate a receipt for documentation
3. Deposit your collections and instantly update your books
4. Create Deposit Ticket if desired
Why districts trust TrackYourFunds with collections
Prevents missing money.
The money recorded in TrackYourFunds cannot be changed unless voided, creating a concrete audit trail.
Supports accountability.
Know exactly who collected funds and when.
Centralizes reporting.
Pull data from across your district without multiple spreadsheets.
Hear it from our user:
"The user-friendly interface has made managing our finances more efficient, and the features are tailored to meet our specific needs. Additionally, the responsiveness and expertise of the Track Your Funds team have significantly enhanced our confidence in using the software. This positive experience not only streamlines our financial operations but also empowers our staff to focus more on serving our students."
Erica Whitney, Director
Office of Finance and Business Administration, Braxton County Schools
FAQs
Yes. Both types are logged consistently in TrackYourFunds.
Yes. Each user’s activity is tracked for accountability.
Absolutely. Receipts can be printed or easily downloaded to send electronically.
Turn collections into a clean, easy process.
For bookkeeping that’s easy, accurate, and audit-ready, book a demo with TrackYourFunds:
