Payments, simplified.
TrackYourFunds simplifies every step of your payment process (from cutting checks to logging purchase card transactions) – making it easy for school bookkeepers to handle payments and giving CFOs peace of mind.
Making payment paperwork a breeze
Generate checks, ACH payments, and purchasing card statements
Capture and store supporting documents for easy digital record keeping and clean audit trails
Create and manage vendor details - at district or school level
Multiple payments, one platform
Checks, ACH, purchase cards—it’s all supported through one simple program, so schools can handle each payment with ease.
Create & Track vendors seamlessly
New vendor? No problem. District Administrators can easily create new vendors and propagate out to a school(s). Schools can also add vendors depending on permissions. Every vendor’s history is logged and ready for reporting, especially for 1099s.
Documentation made simple
Upload receipts, invoices, and supporting documents, keeping everything neatly tied to each transaction.
How it Works
1. Choose your payment type
2. Select an existing vendor or add a new one
3. Print checks, record digital payments, and store documents—all from one screen
4. Search & access all payment transactions easily from one grid
2. Select an existing vendor or add a new one
3. Print checks, record digital payments, and store documents—all from one screen
4. Search & access all payment transactions easily from one grid
Why districts trust TrackYourFunds with payments
Cuts admin time.
No more chasing down paperwork or retyping vendor info; everything is recorded and organized for you.
Supports audit compliance.
Supports audit compliance. Full payment histories and documentation are always available.
Easy and accessible.
Bookkeepers and support staff can start using the system confidently, with minimal training, and unmatched support from TrackYourFunds.
Hear it from our user:
“The program itself has a clean and simple setup with easy access to all records needed. I am truly thankful to have upgraded from a very vintage system to a more accessible and digital world of finances."
Bookkeeper
Braxton County Schools
FAQs
Absolutely! TrackYourFunds was designed with school staff in mind by a team with over 200 years of K-12 School Accounting experience. Even users without formal finance training can navigate the intuitive transactions, reports, and reconciliation.
TrackYourFunds is designed to complement most district systems. We’ll work with you and your 3rd party vendors to ensure smooth data migration and integration where possible.
Absolutely. You can log purchase card transactions, ACH, or paper checks.
Simplify payments in your school district.
For school bookkeeping that’s easy, accurate, and audit-ready, book a demo with TrackYourFunds:
